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4.10 Record Keeping Systems

Retail Cannabis Store Handbook

Policies

  1. A licensee must ensure its record keeping system creates, maintains, securely stores, and retrieves all records. The system must meet the following requirements:
    1. track cannabis inventory perpetually in real time;
    2. point-of-sale that records:
      1. time and date of the transaction;
      2. the method of payment; and
      3. cannabis product(s) description and AGLC SKU(s).
    3. software systems relating to the sale of cannabis products must be backed up weekly;
    4. back-up data stored in a secure location; and
    5. sales records and supporting documentation must be stored for a minimum of six (6) years with the last two (2) years being kept on the licensed premises.
    6. Upon request, a licensees must make available to AGLC or a police agency:
      1. any files, books, records or documents related to cannabis product orders, inventory, sale, destruction and recall; and
      2. copies of extracts from such files, books, records or documents related to cannabis product orders, inventory, sale, destruction and recall.
  2. Licensees are required to cooperate and assist the AGLC in any audit of the  
    licensees’ records.
     

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