4.10 Record Keeping Systems

Retail Cannabis Store Handbook

Policies

1. A licensee must ensure its record keeping system creates, maintains, securely stores, and retrieves all records. The system must meet the following requirements:
   1. track cannabis inventory perpetually in real time;
   2. point-of-sale that records:
      1. time and date of the transaction;
      2. the method of payment; and
      3. cannabis product(s) description and AGLC SKU(s).
   3. software systems relating to the sale of cannabis products must be backed up weekly;
   4. back-up data stored in a secure location; and
   5. sales records and supporting documentation must be stored for a minimum of six (6) years with the last two (2) years being kept on the licensed premises.
2. Upon request, a licensees must make available to AGLC or a police agency:
   1. any files, books, records or documents related to cannabis product orders, inventory, sale, destruction and recall; and
   2. copies of extracts from such files, books, records or documents related to cannabis product orders, inventory, sale, destruction and recall.
3. (Deleted Jan 2022)

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